Here is a loan agreement and most everyone uses something like this wording. There's generally a first page with name, date, location for drop off, etc...
Terms of Use
A. The COMPANY will secure and obtain, at its sole cost and expense, automobile liability insurance for the vehicle and comprehensive and collision auto physical damage insurance covering the vehicle.
B. Borrower/driver must have a valid driver's license, be at least 21 years old, and agrees to the following:
1. To pay any and all parking citations and moving violations.
2. In case of accident or vehicle failure or damage (regardless of cause or extent) a) to immediately notify the COMPANY contact at the number listed above, and the fleet vendor, within 24 hours of the occurrence;(b) to complete the accident loss report form provided with the vehicle and provide a copy to the designated regional communications contact and fleet vendor within 24 hours of the occurrence;(c) to cooperate with other parties involved in an accident, providing registration and insurance cards if requested; and(d) to file a police report as soon as possible if needed and appropriate (ex: theft, injury, another vehicle involved).
3. To operate the vehicle in a safe and lawful manner and always use seat belts and to ensure that other occupants use seat belts or suitable child passenger restraints while vehicle is in use.
4. To not engage in any competitive event, track driving or extreme off-road driving with the vehicle unless expressly approved in writing by the COMPANY.
5. To limit the mileage driven to three hundred (300) miles during the time frame specified above, unless authorized by the COMPANY in writing in advance.
6. To follow instructions in the owner's manual as to proper usage and maintenance.
7. To not operate the vehicle in Canada or Mexico.
8. To not smoke or vape, or allow others to smoke or vape, in the vehicle.
9. To not operate the vehicle while under the influence of any intoxicant, narcotic, prescription medicine or other substance that could impair the ability to operate the vehicle safely.
10. To allow only drivers pre-approved by the COMPANY in writing and who have each signed a Press Vehicle Loan Agreement to operate the vehicle.
11. To park the vehicle in a secure area or garage, or in a parking lot that provides around-the-clock security in urban areas.
C. Borrower/driver further agrees that to the extent Borrower/Driver is not affiliated with traditional media sources, if Borrower/Driver blogs, posts on social media (for example, YouTube), or otherwise publicly discusses the vehicle or other products or services, Borrower/Driver must disclose that Borrower/Driver received complimentary use of a vehicle from the COMPANY and otherwise comply with all applicable regulations, including the Federal Trade Commission’s Guides Concerning the Use of Endorsements and Testimonials in Advertising. Legally required disclosures for all content must include in an understandable and unavoidable manner.
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Basically, treat it nicely, but use it as you would normally do in your daily life. I've eaten in several press cars. The deer hunting blood thing was my fault for not washing it out completely. I own up to that one.
The eating thing likely has to do with the detailers job. The fleet vendors want to get these cars out to journalists quickly and not spending days cleaning them up.
And yes, it is true if you are one of those people who often breaks vehicles, you will get less of them. The thing people don't realize is you may have XYZ vehicle this week, but it has to go to 8 other journalists behind you, then it goes to auction so another vehicle can be purchased by marketing for the region. If you knowingly and purposefully break a vehicle, it could be months before parts are available since these are all new models and the marketing department is screwed along with all the other journalists.
Marketing departments get a budget and they buy vehicles from the company. Then, they sell those cars at auction, recoup whatever money they can and put it back into their budget.
Terms of Use
A. The COMPANY will secure and obtain, at its sole cost and expense, automobile liability insurance for the vehicle and comprehensive and collision auto physical damage insurance covering the vehicle.
B. Borrower/driver must have a valid driver's license, be at least 21 years old, and agrees to the following:
1. To pay any and all parking citations and moving violations.
2. In case of accident or vehicle failure or damage (regardless of cause or extent) a) to immediately notify the COMPANY contact at the number listed above, and the fleet vendor, within 24 hours of the occurrence;(b) to complete the accident loss report form provided with the vehicle and provide a copy to the designated regional communications contact and fleet vendor within 24 hours of the occurrence;(c) to cooperate with other parties involved in an accident, providing registration and insurance cards if requested; and(d) to file a police report as soon as possible if needed and appropriate (ex: theft, injury, another vehicle involved).
3. To operate the vehicle in a safe and lawful manner and always use seat belts and to ensure that other occupants use seat belts or suitable child passenger restraints while vehicle is in use.
4. To not engage in any competitive event, track driving or extreme off-road driving with the vehicle unless expressly approved in writing by the COMPANY.
5. To limit the mileage driven to three hundred (300) miles during the time frame specified above, unless authorized by the COMPANY in writing in advance.
6. To follow instructions in the owner's manual as to proper usage and maintenance.
7. To not operate the vehicle in Canada or Mexico.
8. To not smoke or vape, or allow others to smoke or vape, in the vehicle.
9. To not operate the vehicle while under the influence of any intoxicant, narcotic, prescription medicine or other substance that could impair the ability to operate the vehicle safely.
10. To allow only drivers pre-approved by the COMPANY in writing and who have each signed a Press Vehicle Loan Agreement to operate the vehicle.
11. To park the vehicle in a secure area or garage, or in a parking lot that provides around-the-clock security in urban areas.
C. Borrower/driver further agrees that to the extent Borrower/Driver is not affiliated with traditional media sources, if Borrower/Driver blogs, posts on social media (for example, YouTube), or otherwise publicly discusses the vehicle or other products or services, Borrower/Driver must disclose that Borrower/Driver received complimentary use of a vehicle from the COMPANY and otherwise comply with all applicable regulations, including the Federal Trade Commission’s Guides Concerning the Use of Endorsements and Testimonials in Advertising. Legally required disclosures for all content must include in an understandable and unavoidable manner.
---------
Basically, treat it nicely, but use it as you would normally do in your daily life. I've eaten in several press cars. The deer hunting blood thing was my fault for not washing it out completely. I own up to that one.
The eating thing likely has to do with the detailers job. The fleet vendors want to get these cars out to journalists quickly and not spending days cleaning them up.
And yes, it is true if you are one of those people who often breaks vehicles, you will get less of them. The thing people don't realize is you may have XYZ vehicle this week, but it has to go to 8 other journalists behind you, then it goes to auction so another vehicle can be purchased by marketing for the region. If you knowingly and purposefully break a vehicle, it could be months before parts are available since these are all new models and the marketing department is screwed along with all the other journalists.
Marketing departments get a budget and they buy vehicles from the company. Then, they sell those cars at auction, recoup whatever money they can and put it back into their budget.
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